For small businesses with a few employees: enter hours or salary, and each pay run calculates the deductions, prepares the remittance to the Canada Revenue Agency and keeps the year-end T4 and T4A slips and Records of Employment ready.
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Café with 4 employees, paid every two weeks. Pay run on Friday: hours imported, deductions calculated, 4 pay stubs sent by email. The remittance amount for the CRA appears with its due date. In February the T4 slips for the year are ready to review and file.
Choose your planA small employer in Canada usually handles payroll in one of three ways: a spreadsheet, the owner's accountant, or payroll software. With a spreadsheet, every pay run means calculating deductions by hand and remembering when money is due to the Canada Revenue Agency. PayRun Canada is built for owners who want each pay run to take minutes, not an evening.
You add your employees once: pay type, pay rate, province and pay schedule — weekly, every two weeks, twice a month or monthly. For each pay run you enter hours or confirm the salary, add overtime, vacation pay or a bonus if there is one, and the service calculates gross pay, deductions and net pay. Each employee receives a pay stub by email.
After every pay run you see what has to be remitted to the CRA and by when. A reminder comes before the due date, so the remittance is not forgotten in a busy week. All pay runs are stored, so you can always see what was paid to whom and what was remitted.
At year end the T4 and T4A slips are prepared from the year's pay runs. You review them, correct anything that changed during the year, and file them; employees get their copies. When an employee leaves, the Record of Employment is prepared from the pay history.
The service keeps employee records in one place: start date, pay rate changes, vacation accrued and taken. When the accountant asks for payroll figures for the year, you export them instead of rebuilding them from bank statements.
PayRun Canada is meant for businesses with one to about twenty employees: cafés, shops, trades, clinics and small offices. If you already work with an accountant, they can be invited to review pay runs and year-end slips.
Pricing is per month with a small amount per employee, so a business with two employees does not pay the same as a business with twenty. You can stop at any time; your pay history stays available for export.
Getting started takes one sitting. You enter your business details and each employee once, and if you are switching in the middle of the year you add the amounts already paid this year, so the year-end slips include the whole year and not only the months since you started. A first trial pay run shows the figures before anything is approved, and you can compare it with your last pay stubs to see that everything lines up.
We are not the Canada Revenue Agency and do not give tax advice. You remain responsible for the information you enter and for your filings; the service prepares the calculations and the forms.
Small Canadian employers with one to about twenty employees who run payroll themselves.
Yes. T4 and T4A slips are prepared from the year's pay runs for you to review and file.
A Record of Employment is prepared from the pay history when an employee leaves.
Yes, you can invite your accountant to review pay runs and year-end slips.
Not yet. The service is in preparation, and we are checking whether employers need it.